Sending and receiving mail using Email Archive

The Email Archive gives your site its own email address. All email messages sent to your site's email address are stored in the Email Archive and can be automatically forwarded to all site members. Site owners can choose to add the tool, if it is not present by default, and to customize the address to make it easier to remember; see Adding Email Archive to your site.

Sending email messages

To send mail to the Email Archive:

  1. If you don't already know the email address for the site, in the menubar of your site, click Email Archive.

    On the Email Archive screen, under "Email sent to the following addresses will be archived and sent to participants", you'll see the site email address.

    Above the site address, you'll see a message telling you if you are authorized to send email. If this site is set up to accept mail only from site participants (see Customizing an Email Archive), you will also see the address from which you are authorized to send email; use this account to send messages to the site address.

  2. Send email to your site's Email Archive address from your email account, just as you would to any other email address.

Note: You cannot use Email Archive to send mail to particular individuals. To send messages to individual participants or a group, use the Messages tool; see Sending, forwarding, and replying to messages.

Receiving email messages

Email Archive messages are sent to the email address listed under "Account" in My Workspace. You do not need to log into Sakai to read your mail. However, if you do not wish to receive mail from the site, or if you'd rather receive mail in a daily digest format, you can change your notification preferences from My Workspace. For instructions, see Changing notification preferences.

Note: Site owners can choose to prevent Email Archive mail from being sent to site participants. For more, see Customizing an Email Archive.