Customizing an Email Archive

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

View options

To customize the way you view an Email Archive:

  1. In the menubar of the relevant site, click Email Archive.

  2. Use the drop-down menu above the list of email messages to change the number of messages displayed on each page.

  3. Click the heading of any column of the message list to sort by that column. Click the heading again to change the display order from ascending to descending, or from descending to ascending.

Mail handling options

  1. In the menubar of the relevant site, click Email Archive.

  2. Click Options.

  3. On this screen, you can customize the following options:

    • Accept Messages From: You can choose to allow anyone to send mail to the Email Archive address, or to allow only site participants to send mail.
    • Set the reply-to address: You can set the reply-to address for messages sent through the archive so that users automatically reply to the original sender or to the Email Archive address.
    • Send messages to: You can choose to send email to site participants as well as archiving the messages, or you can choose to archive messages without emailing the site participants.
    • Site Email Address: You can change the initial part of the email address (i.e., the part before the @ symbol) to an easy-to-remember alias.

  4. Once you have made your desired changes, click Update Options.

Permissions

To control permissions for an Email Archive:

  1. In the menubar of the relevant site, click Email Archive.

  2. Click Permissions.

  3. Check the appropriate boxes to control which roles will be able to create, read, and delete messages in the Email Archive.

  4. When you have made your changes, click Save.